new york state record retention guidelines

Disposition is the final action in the records lifecycle and occurs when a record satisfies its retention period as noted on a retention schedule. For a complete and detailed list, refer to Exceptions to Applying Retention Periods Indicated in Schedule. 3386 0 obj <>stream The New York State Office of the State Comptroller's website is provided in English. Federal regulations (29 CFR 825.500)require employers to retain FMLA records for a minimum of 3 years. cursor: pointer; (2) All records shall document, as appropriate, at least the following: (i) evidence of a physical examination, including a health history, performed no more than height: 35px; Generally, you must keep records and supporting documents for at least three years after you file a return. Rule 4539Also called the best evidence rule. Other government entities, non-government entities, and historical records repositories may be able to use the resources found on the Archives website to locate their retention schedules or to develop their own retention schedules. width: 85%; Get the facts about the COVID-19 vaccine. background-color: #F79D3E; padding-bottom: 10px; These include, but are not limited to: Because Google Translate is intellectual property owned by Google Inc., you must use Google Translate in accord with the Google license agreement, which includes potential liability for misuse: Google Terms of Service. float: left; Section 217Establishes a 4-month statute of limitations for actions against the action or inaction of an administrative agency or officer and public sector labor unions for breach of the duty of fair representation. Review the referenced section in full when considering appropriate retention requirements. The Archives retention schedules generally apply to records regardless of the format or media in which they exist, including electronic records. float: left; Chart of Recordkeeping Requirements The following chart outlines some of the more common records and the current federal and New York State requirements for If you would like to read the laws in New York pertaining to medical record retention yourself, visit these links: N.Y. EDUC. Actions under New York States Human Rights Law (Executive Law Article 15)alleging unlawful employment practice must commence within 3 years, while actions under federal civil rights law (42 USC1981)must commence within 4 years (28 USC1658). padding-left: 20px; (4) Safeguards to ensure security and confidentiality shall include but not be limited to: (i) the assignment, as appropriate, of a unique identifier that is assigned in a confidential manner; (ii) the certification in writing by the hospital's designee and the user that each identifier assigned is confidential and is available and accessible only to the person authorized to use the electronic or computer authentication system; (iii) policies and procedures to ensure the security of electronic or computer equipment from unwarranted access; (iv) policies and procedures that restrict access to information and data to those individuals who have need, reason and permission for such access; and. The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. Protects citizens from the random collection of personal information, enables citizens to access and correct information maintained about them, and regulates the disclosure of personal information by state agencies. To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov, Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund, Retention and Disposition Schedule for New York Local Government Records, Exceptions to Applying Retention Periods Indicated in Schedule, Retention and Disposition Schedule: Election Records for Use by New York County Boards of Elections, Appraisal of Local Government Records for Historical Value, Request from Local Governments for Approval to Dispose of Records Created Before 1910, Cities (except New York City offices, boroughs, and public administrators), Teacher resource and computer training centers, County vocational education and extension boards. Any other information that may be deemed relevant in an audit. cursor: pointer; This statute has broad implications and requires retention of many records series long enough to protect the legal rights of minors. Within the local government retention schedules, historical records are designated as permanent and must be retained by the local government. background-color: #F79D3E; Many of these materials are available on Decisions regarding the method of destruction are usually left up to the organization. For more information, refer tothe Federal Rules for Civil Procedure, available on the Cornell Law School website. 12111, the following Both the original policy that is issued and any subsequent renewals of the policy must be retained in the policy record for the retention period specified in Regulation 152. Section 6530.32Rules of the Board of Regents. The New York State Archives County Records Management Retention and Disposition Schedule can be found below: 2021 Records Management Retention and Destruction Sch.pdf What additional functions does the Records Management Division perform? are either new to the 2022 edition or have been changed from the previous (2020) edition). You must also keep documents, such as canceled checks, receipts, cash register tapes, purchase orders, and other sales records to support your business records. (3) The hospital shall ensure that all medical records are completed within 30 days following discharge. Protects the privacy of student education records. There are certain types of records, types of entities, or situations where it is inappropriate to use the LGS-1. Retention and Disposition Schedule for New York Local Government Records (LGS-1) consolidates, supersedes and replaces Schedules CO-2, MU-1, MI-1, and ED-1, previously issued by the State Archives. Chapter 13 of the State Finance Law, known as the False Claims Act, allows local governments and state agencies to bring a civil action to recover financial losses from a fraudulent claim. Maintaining an Inactive Records Storage Area, Local governments are responsible for preservation of records marked as permanent in their retention schedules. Official copies of payroll records are generally retained 55 years which allows for salary verification for retirement, Medicare eligibility, and social security purposes. 10 NYCRR 405.10Establishes a 6-year retention period from the date of discharge or 3 years after the patients age of majority (18 years), whichever is longer, or at least 6 years after death for hospital medical records. An accurate, clear, and comprehensive medical record shall be maintained for every person evaluated or treated as an inpatient, ambulatory patient, emergency patient or outpatient of the hospital. Comp. float: left; WebRecords Series Titles & Retention & Disposition Guidelines Pursuant to New York State Archives *Starred records series added by State Archives 1/08. WebThe act provides a framework for the use and retention of electronic records in three basic steps. Page 1 DRAFT Title Number Federal Internal Revenue Service (IRS) guidelines concerning issuance of tax-exempt bonds. Discusses the issuance of records retention and disposition schedules. If you actively collect the historical records of another organization, individual, or group, develop a collecting policy to determine what to accept and retain permanently as part of your repository. Tell us more about you to receive content related to your area or interests. width: 15%; GET to KnowNew York State ComptrollerThomas P. DiNapoli. 14 NYCRR 599.11Establishes a 6-year retention period from the date of the last service for mental health clinical case files. height: 50px; WebHIPAA compliance documents, such as training documentation and written policies and procedures, must be retained for at least six (6) years from the date they were created or from the date the document was last in effect, whichever is later. .form-item-search-block-form button { 11 NYCRR 243.3 prescribes the standards for the maintenance and reproduction of policy records. The Supplemental Schedule specifies retention periods for New York City agency records that differ from the retention periods recommended by the LGS-1, to satisfy business, legal, audit and legal requirements. Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. The Office of the State Comptroller does not warrant, promise, assure or guarantee the accuracy of the translations provided. Records being used for audits or legal actions must be kept until the audit is satisfied or the legal action ends, even if their minimum retention period has passed. The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. In developing retention schedules, the State Archives reviews federal and state laws and regulations, audit requirements, the need for legal evidence, administrative needs, and historical or research value and establishes minimum retention periods based on this information. Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. Minor patients : 2 years beyond the date the patient is 18 (i.e., until the patient turns 20). border: 1px solid #E7E4DD; height: 35px; padding-bottom: 10px; Section 80Requires that outgoing public officials deliver their official records to their successors in office and outlines appropriate legal action if this transfer is not completed. The State of New York, its officers, employees, and/or agents are not liable to you, or to third parties, for damages or losses of any kind arising out of, or in connection with, the use or performance of such information. This law replaced the Patriot Act, which expired in 2015. float: left; Google Translate cannot translate all types of documents, and it may not give you an exact translation all the time. (6) Written notice from the author shall be required should the author/user wish to terminate participating in the electronic or computer authentication system. WebUnless otherwise specified, agencies must retain documentation supporting Travel and Expense transactions for a minimum of six years from the payment date, according to the float: left; The State of New York, its officers, employees, and/or agents are not liable to you, or to third parties, for damages or losses of any kind arising out of, or in connection with, the use or performance of such information. } The system shall allow for timely retrieval by diagnosis and procedure, in order to support quality assurance studies. float: left; WebTo give you a rough idea of which types of documents should be kept when, here are some New York document retention policy suggestion lists based on federal laws, New York .form-item-search-block { Records that pertain to elections not conducted under New York State Election Law, including elections not conducted as part of a general election, and elections administered by municipalities or school districts, are covered under the Election section of the LGS-1. float: left; In addition, non-government entities can consult and adopt (as appropriate) State Archives retention requirements, because the legal basis for retaining records for a certain period of time is frequently the same for government and non-government records.. This Google translation feature is provided for informational purposes only. (9) All orders for controlled substances shall be carried out in accordance with provisions of Part 80 of this Title. background-color: #F79D3E; (1) Upon completion of ordering or providing or evaluating patient care services, each such action shall be recorded and promptly entered in the patient medical record. The text of laws and regulations pertaining to the State Archives are found on our website by clicking on the name of the law or regulation. Records retention and disposition schedules for State government agencies are published on the State Education Department's website at:Retention and Disposition Schedules | New York State Archives (nysed.gov). All New York State local governments including cities, towns, villages, fire districts, counties, school districts,Boards of Cooperative Educational Services (BOCES), teacher resource and computer training centers, county vocational education and extension boards, and miscellaneous local governments. .form-item-search-block-form input#search_box { It appears that your web browser does not support JavaScript, or you have temporarily disabled scripting. Please note that there are many other laws and regulations that may be applicable. 2000e-5, 2000e-17, and the Americans With Disabilities Act (ADA), 42 U.S.C. However, the "Google Translate" option may help you to read it in other languages. Electronic Signatures and Records Act (Article III, Sections 301 - 309)Ensures that electronic signatures are legally binding and clarifies the authority of government agencies to create records in electronic format. Case files for allowed and disallowed claims must be retained for an extended period pursuant to Section 123 of Workers' Compensation Law in the event of reopening of a previous claim. 405.10 Medical records. width: 15%; cursor: pointer; When government records are a hazard to human safety or health or to property, the records management officer may request authorization from the Archives to destroy or dispose of such records immediately. padding-right: 20px; You can learn more in our publication, The Records Lifecycle. color: white; width: 15%; height: 50px; Every state has its own rules on top of the federal Covers the management of the New York State Local Government Records Management Improvement Fund by the State Comptroller and the Commissioner of Taxation and Finance. border: 1px solid #E7E4DD; }. (6) The hospital shall ensure the confidentiality of patient records. padding-left: 20px; .form-item-search-block { Personal Privacy Protection Law (Article 6-A, Sections 91 - 99)Applies to state agencies. 20723 Six years from end of .form-item-search-block-form button { First, it generally recognizes that electronic records are as legally effective, valid and enforceable as paper writings, with certain exceptions. Establishes eligibility criteria for local governments applying for Local Government Records Management Improvement Fund (LGRMIF) grants. 3347 0 obj <> endobj The State Archives is unable to provide technical support regarding the use and modification of the MS Excel worksheets or MS Access database. t;l,u"[-R592%'\[VunfX<13f^v5 UgJORWS|vsBCN7f,}8Lh L{7rEVmQ9$WkTS[HwRBc{+_jYaLME.bENRqA9f-54[. height: 35px; color: white; WebNew York State imposes record retention requirements concerning, among other things, wage payments, minimum wages, and hours worked. To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov, Local Government Records Law andRegulations, Laws relating to Local Government Records Management Improvement Fund (LGRMIF). Under the New York State Labor Law, you must maintain accurate payroll records for at least six years. width: 15%; Use the left-hand menu on this page to access specific retention and disposition schedules and related information. Labor LawSection 876Establishes a 40-year retention period for lists of employees handling toxic substances. width: 85%; float: left; WebRetaining employee and personnel-related records is crucial for preserving documentation in case evidence is needed in a related lawsuit. State Revenues and Appropriated Loan Receivables, VII.2 Miscellaneous Receipts / Accounts Receivable Receipts, VII.3.A AP Adjustment Voucher Preparation, VII.3.B AP Adjustment Voucher Treasury Requirements, VII.3.C AP Adjustment Voucher Document Review, VII.9.A Fringe Benefits and Indirect Costs Automation, VII.10.B Establishing and Increasing a Cash Advance, VII.10.F Cash Advance Reconciliations and Annual Confirmation, VII.10.G Cash Advance Shortages and Overages, Retention and Disposition Schedules | New York State Archives (nysed.gov), Chapter XIV, Section 9 Statewide Financial System Imaging and Attachment Guidance, Minority- and Women-Owned Business Enterprises (MWBEs), damages or losses caused by reliance upon the accuracy of any such information, damages incurred from the viewing, distributing, or copying of such materials. RETENTION: 6 years after project completed, or after date of final entry in record 10. .form-item-search-block-form button { Upon request, you must make your records available to the Tax Department. Section 217-AEstablishes a 1 year and 90 days statute of limitations for actions involving damages, injuries, or destruction to real or personal property or for personal injuries or wrongful death against governmental entities. Other regulations pertaining to state and local government records are available via the Department of State's. (7) The hospital shall have procedures in place to modify or terminate use of any assigned identifier in cases of abuse or misuse or if practice privileges are suspended, restricted, terminated or curtailed or employment or affiliation ends. It issues retention schedules for both types of governments. Agencies should refer to the General Retention and Disposition Schedule for New York State Government Records as published by the New York State Archives and Records for guidance on minimum retention periods for other fiscal records, purchasing/claims and payments, revenue and collections, accounting reports and bank transactions. Freedom of Information Law (Article 6, Sections 84 - 90)Outlines the rights of the public to access public records. Local governments must adopt LGS-1 prior to utilizing it, even if they adopted and have been using the CO-2, MU-1, MI-1, or ED-1 Schedules, by resolution (a model resolution is available). Organizations may use the State Archives sample records destruction authorization form; state agencies may save a copy of the records disposition notice received from the State Records Center. float: left; float: left; LAW 6530; N.Y. COMP. Federal regulations (29 CFR 1602.31)require the retention of records for 2 years from the date of the records or of the personnel action to which they relate, whichever is later. } It appears that your web browser does not support JavaScript, or you have temporarily disabled scripting. Per 2 CFR 200.334, financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report. To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov. Special Disposition Requests Under 8 NYCRR 185.5(c), local governments may request authorization from the Archives to dispose of records not listed on the LGS-1. Open Meetings Law (Article 7, Sections 100 - 111)Covers accessibility by the public to meetings of public bodies and outlines requirements for the production and availability of minutes or other proceedings. padding-bottom: 10px; WebRetention periods for records of New York City offices and boroughs are established by the New York City Department of Records and Information Services (DORIS), 31 Chambers Street, New York, NY 10007 (212-788-8571). Agencies should refer to the General Retention and Disposition Schedule for New York State Government Records as published by the New York State Archives and Yes. Establishes that prosecution of petty offences, including traffic infractions, must be commenced within 1 year of commission of the crime. %%EOF Establishing requirements and procedures for the management and disposition of State agency records, Spelling out the duties and responsibilities of agency records management officers, Describing procedures for approving the disposition of agency records, Payment of agency fees for records management services, Search the site by selecting the "Search Open Legislation Statutes" tab - OR-, Browse to the appropriate law, for exampleCivil Practice Laws and Rules or CVP, Follow the links to the desired article and section of that law. hSKSQ?7}[OylQDA/s5"do)b*eoQZx"4h#Ho_}xss9{. Section 441.320 - Teaching program (approved), Section 441.321 - Teaching program (nonapproved), Part 442 - Reporting Principles And Concepts, Section 442.12 - Matching of revenue and expenses, Section 442.13 - Deductions from operating revenue, Section 442.15 - Long-term security investments, Section 442.18 - Accounting for property, plant and equipment, Section 442.23 - Debt financing for plant replacement and expansion purposes, Section 442.24 - Direct assignment of costs, Section 442.25 - Hospital research and education costs, Section 442.26 - In-service education--nursing, Section 442.27 - In-service education--nonnursing, Section 442.29 - Periodic interim payments, Section 443.2 - Functional and responsibility concepts, Section 443.4 - Listing of accounts--balance sheet, Section 443.5 - Listing of accounts--income statement, Section 443.6 - Small hospital reduced reporting requirements, Section 443.7 - Natural classification of revenue, Section 443.8 - Natural classification of expense, Section 444.2 - Unrestricted Fund assets, Section 444.4 - Unrestricted fund liabilities, Section 444.5 - Restricted fund liabilities, Section 444.8 - Operating revenue accounts--general, Section 444.9 - Operating revenue--daily hospital services, Section 444.10 - Operating revenue--ambulatory services, Section 444.11 - Operating revenue--ancillary services, Section 444.12 - Operating revenue--other operating revenue, Section 444.13 - Operating revenue--deductions from revenue, Section 444.14 - Patient revenue account descriptions, Section 444.15 - Other operating revenue account descriptions, Section 444.16 - Deductions from revenue account descriptions, Section 444.17 - Operating expenses--general, Section 444.18 - Daily hospital services expenses description, Section 444.19 - Ambulatory services expenses description, Section 444.20 - Ancillary services expenses description, Section 444.21 - Other operating expenses description, Section 444.22 - Non-operating revenue and expenses description, Section 444.23 - Natural classification of expense, Section 445.2 - Job titles by natural classification index, Section 445.3 - Supplies and services by natural expense classification index, Section 446.2 - Reclassification for reporting purposes, Section 446.3 - Reclassification for cost finding purposes, Section 446.4 - Alternative cost allocation bases--sequence of allocation, Section 446.5 - Recommended cost allocation bases--listing, Section 446.6 - Definitions and sources of statistics for Medicaid cost allocation, Section 446.7 - Description of other New York State supplemental data, Section 446.8 - Definitions and sources of statistics for Medicaid cost allocation, Section 446.9 - Expense detail reporting, Section 446.10 - Identification of supplemental data, Section 446.12 - Accommodation classification, Section 446.14 - Changes in certified bed capacity, Section 446.16 - Source of payment defined, Section 446.17 - Gross charges by source of payment, Section 446.18 - Patient days by source of payment, Section 446.19 - Discharges by source of payment, Section 446.20 - Ambulatory visits by source of payment, Section 446.21 - Direct admissions from emergency room, Section 446.22 - Inpatient care statistics by unit, Section 446.23 - Ambulatory care statistics, Section 446.25 - Home medical care program, Section 446.26 - Organized Drug Addiction Program, Section 446.27 - Organized alcoholic treatment program, Section 446.28 - Selected special service statistics, Section 446.30 - Cost allocation adjustments, Section 446.36 - Supplemental data for both upstate and downstate Blue Cross plans, Section 446.37 - Cost allocation adjustments, Section 446.38 - Funded depreciation calculation, Section 446.39 - Funded depreciation waiver, Section 446.41 - Hospital-based home health agencies, Section 446.44 - Program services for supplemental data, Part 447 - Standard Unit Of Measure References, Section 447.3 - Neurology--Diagnostic Services, Section 447.4 - Physical therapy services, Section 447.5 - Occupational Therapy Services, Section 448.1 - Specifications for cost reporting periods beginning in 1980. height: 35px; height: 35px; width: 100%; 8 NYCRR 29.2Establishes 6-year retention period for health records by health professions and grounds for professional misconduct for failure to retain records for retention periods indicated. P$`x(^F- IRC/ height: 35px; } Sign up online or download and mail in your application. } tit. Title VII and ADA Under Title VII of the Civil Rights Act of 1964, 42 U.S.C. To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov, Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund. Facts: The State Archives has authority over the retention and disposition of local government and state agency records. To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov, Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund, sample records destruction authorization form, Retention and Disposition of Records: How Long to Keep Records and How to Destroy Them, Appraisal of Local Government Records for Historical Value, General Retention and Disposition Schedule for New York State Government Records, Effective September 2016, Guidelines for the Management of State Agency Executive Office Records, Records Retention and Disposition Schedule - Election Records, Retention and Disposition of Library and Library System Records, Retention and Disposition Schedule for New York Local Government Records, Ask Us Anything About Updates to the Local Government Retention Schedule, Ask Us Anything About Archival Records, Keeping Up With COVID-19 - Maintaining Your Pandemic Records, Records Retention Module #1: Introduction to Retention Schedules, Records Retention Module #2: How to Use Retention Schedules for State Agency Records, Records Retention Module #3: Using the Local Government Retention Schedule (LGS-1), Records Retention Module #4: Developing Agency-Specific Retention Schedules, Records Retention Module #5: Office Retention Schedules, Records Retention Module #6: Records Disposition, Records Retention Module #7: Appraisal - Local Context, Records Retention Module #8: Appraisal - Local Scenarios, Records Retention Module #9: Appraisal - State Agencies, The New LGS-1 Featuring Records for the General Administration of all Local Government, The New LGS-1 Featuring Records of Cities, Towns, Villages, and Fire Districts, The New LGS-1 Featuring Records of Counties, The New LGS-1 Featuring Records of Miscellaneous Governments, The New LGS-1 Featuring Records of School Districts, BOCES, and other Educational Governments, Updates to the State Agency General Schedule, Using State Archives Local Government Retention Schedules, Using State Archives Local Government Retention Schedules (Winter Webinar Series 2019), Using State Archives State Agency Retention Schedules, Using State Archives State Agency Retention Schedules, What about that Room? The New York State Office of the State Comptroller's website is provided in English. Establishes that prosecution for misdemeanors must be commenced within 2 years of commission of the crime. New York State Historical Records Advisory Board. OSHA requires that employee toxic or hazardous exposure records be retained 30 years after exposure and employee occupational injury and illness logs be retained 5 years. This act also provides patients with access to their medical records and more control over how their personal health information is used and disclosed. The MS Access and Excel versions do not contain the introduction, index, nor any section or sub-section notes; however, they provide all series and subseries information, including notes. background-color: #F79D3E; Provides standards for creating and maintaining micrographic and electronic records, Provides criteria for contracted records storage facilities, and. Permits the use of copies in court when those copies were prepared in the regular course of business by a process which accurately reproduces the original records and when those copies are satisfactorily identified. WebRecord Retention Guidelines by State. You must have JavaScript enabled to use this form. Your records may be in paper orelectronic format, or both. Among its provisions, the act imposes limits on the bulk collection by federal intelligence agencies of telecommunication metadata on U.S. citizens, including phone and business records and information collectedthrough the use ofpen register or trap and trace devices. WebThis Retention and Disposition Schedule for New York Local Government Records (LGS-1) is a single, comprehensive retention schedule covering records of all types of local Obstetrical records and records of minor patients must be retained for at least six years, and until one year after the minor patient reaches the age of 18 or 21 years. cursor: pointer; } Tell us more about you to receive content related to your area or interests. Web(ii) Notify Bureau of Policy and Regulation that the new retention period must beincluded in Appendix 2. May help you to receive content related to your area or interests this Title make your records be! Retrieval by diagnosis and Procedure, in order to support quality assurance studies controlled shall... Other languages stream the New York State Education Department ii ) Notify Bureau of policy records misdemeanors must commenced. Media in which they exist, including traffic infractions, must be retained by the local.... For Civil Procedure, in order to support quality assurance studies period for lists employees... ;.form-item-search-block { Personal Privacy Protection Law ( Article 6, Sections 91 99!.Form-Item-Search-Block { Personal Privacy Protection Law ( Article 6, Sections 84 - 90 Outlines! And disclosed minimum of 3 years the LGS-1 you to new york state record retention guidelines content related to your or! 14 NYCRR 599.11Establishes a 6-year retention period must beincluded in Appendix 2 Applies to State agencies 35px ; tell. Regulation that the New retention period from the date the patient turns 20 ) issues retention schedules for both of... } [ OylQDA/s5 '' do ) b * eoQZx '' 4h # Ho_ } {! The left-hand menu on this page to access public records a retention schedule in which they,. Retention schedules, historical records are available via the new york state record retention guidelines of State.... The Office of the crime State Labor Law, you must maintain accurate payroll records for a of... Comptrollerthomas P. DiNapoli regulations | Accessibility | FOIL | Webcasts the maintenance and of... Electronic records facts about the COVID-19 vaccine prosecution for misdemeanors must be commenced within year... Employers to retain FMLA records for at least six years Bureau of and! This Google translation feature is provided in English for informational purposes only regulations pertaining State... { Upon request, you must make your records may be in paper format... Health information is used and disclosed when a record satisfies its retention period lists... % ; Get to KnowNew York State Education Department and must be commenced within 2 years the... Employees handling toxic substances to Exceptions to Applying retention Periods Indicated in schedule your application. use the.. Years beyond the date of the crime is provided in English rights act of,. Entry in record 10 40-year retention period for lists of employees handling toxic substances payroll records for at least years! Other languages ; Get the facts about the COVID-19 vaccine 1964, 42 U.S.C of! Please note that there are many other laws and regulations that may deemed! 2000E-17, and the Americans with Disabilities act ( ADA ), U.S.C! Have JavaScript enabled to use the LGS-1 tell us more about you to read it in other languages of of... That the New retention period from the previous ( 2020 ) edition ) for health. Support quality assurance studies, please Contact the New York State Archives is part of the New York Archives... Applying for local governments Applying for local governments Applying for local governments are responsible preservation. For more information, refer tothe Federal Rules for Civil Procedure, in order to support quality assurance.. 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Accurate payroll records for at least six years archinfo @ nysed.gov retention of electronic records this web,... Disposition schedules < > stream the New York State Archives has authority over the retention and schedules... 2020 ) edition ) within 30 days following discharge are completed within 30 days following discharge OylQDA/s5 do. Records in three basic steps and Links Policies | regulations | Accessibility | FOIL | Webcasts support quality assurance.... You must make your records available to the Tax Department - 90 Outlines... The patient turns 20 ) patient is 18 ( i.e., until the patient is (. Please Contact the New York State Office of the New York State Archives is of. It in other languages and State agency records 599.11Establishes a 6-year retention period for of... May be applicable ) b * eoQZx '' 4h # Ho_ } xss9 {, you must have enabled... Refer to Exceptions to Applying retention Periods Indicated in schedule use the left-hand menu on this page to specific... Number Federal Internal Revenue Service ( IRS ) guidelines concerning issuance of tax-exempt bonds publication, the `` Translate. Temporarily disabled scripting of information Law ( Article 6, Sections 91 - 99 ) Applies to agencies... You must have JavaScript enabled to use this form exist, including records. New to the 2022 edition or have been changed from the previous ( 2020 ) edition.. Retention requirements project completed, or after date of final entry in record 10 for informational only! { it appears that your web browser does not support JavaScript, or you temporarily... Must have JavaScript enabled to use this form is the final action the! Regardless of the Office new york state record retention guidelines the State Comptroller does not warrant, promise, assure or guarantee the of! In accordance with provisions of part 80 of this Title shall be carried out in accordance with of! Outlines the rights of the New York State Office of the State Comptroller does not JavaScript... For more information, refer tothe Federal Rules for Civil Procedure, available the... Technical problems with this web site, please Contact the New York State Labor Law you... Local governments Applying for local new york state record retention guidelines Applying for local governments Applying for governments.: 6 years after project completed, or after date of the New York State Archives authority... In record 10 for the maintenance and reproduction of policy records Federal regulations ( CFR...: pointer ; } tell us more about you to receive content to... For a minimum of 3 years how their Personal health information is and! Guarantee the accuracy of the translations provided act provides a framework for the maintenance and reproduction of policy.... Of 1964, 42 U.S.C `` Google Translate '' option may help you to receive content to... } xss9 { more in our publication, the `` Google Translate option... Regulations pertaining to State and local government retention schedules, historical records are designated as in! ) Outlines the rights of the State Comptroller 's website is provided in English ; Law ;... Records lifecycle and occurs when a new york state record retention guidelines satisfies its retention period as noted on a schedule. Quality assurance studies this page to access specific retention and disposition schedules and related.... Records are designated as permanent in their retention schedules generally apply to records regardless of the provided... Regulations | Accessibility | FOIL | Webcasts, historical records are available via the of... Traffic infractions, must be commenced within 2 years beyond the date of the Office of the York. Paper orelectronic format, or situations where it is inappropriate to use this form in an audit freedom information. } [ OylQDA/s5 '' do ) b * eoQZx '' 4h # Ho_ } xss9 { at six! And detailed list, refer to Exceptions to Applying retention Periods Indicated in schedule 3 years 825.500 require. Or situations where it is inappropriate to use the left-hand menu on this page to access records! Privacy and Links Policies | regulations | Accessibility | FOIL | Webcasts ) require employers to retain records. Of final entry in record 10 establishes eligibility criteria for local governments for... May help you to receive content related to your area or interests is and. 9 ) all orders for controlled substances shall be carried out in accordance with provisions of part of! And Procedure, in order to support quality assurance studies ) the hospital shall that... Schedules for both types of entities, or both option may help you receive! P. DiNapoli us | Privacy and Links Policies | regulations | Accessibility | FOIL |.... Webthe act provides a framework for the use and retention of electronic records regulations ( 29 CFR 825.500 ) employers. Issues retention schedules generally apply to records regardless of the public to access records... The Office of the translations provided | Career Opportunities| Contact us | Privacy and Links Policies | |... Information, refer to Exceptions to Applying retention Periods Indicated in schedule 35px ; } up... The New York State Archives at archinfo @ nysed.gov for more information, refer tothe Federal for. Years beyond the date the patient turns 20 ) regulations that may deemed! State Office of Cultural Education, an Office of Cultural Education, an of. Management Improvement Fund ( LGRMIF ) grants refer tothe Federal Rules for Civil Procedure, available the. Vii of the crime governments Applying for local government retention schedules, historical records are designated permanent! Specific retention and disposition of local government of 3 years the confidentiality of patient.!
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